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For Administrators Without Management Login

USC Student Travel Abroad For Administrators Without Management Login

For Administrators Without Management Login


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USC Global
For Administrators Without Management Login


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Planning Travel Abroad for USC Students

USC tracks all student travel, except personal. Department designated Program Coordinators (faculty/staff) act as liaisons between programs and Strategic and Global Initiatives (SGI), the Student Health Insurance Office, and Campus Support & Intervention. All travel, including student-initiated travel abroad, are required to have a Program Coordinator. The University depends on Program Coordinators for their department’s data collection and crisis response.

The information and instructions provided here are for Program Coordinators planning or facilitating international trips to do so in a well-informed and safe manner, and to facilitate providing the required notice to the University about their travel for emergency purposes.

Program Approval

All international study abroad, exchange, internship, student-led travel, and short-term programs abroad (i.e. semester / academic year / maymester / summer / spring break programs) at USC, whether for credit or not, must be approved prior to advertisement and/or program launch.

The Off-Campus Studies Panel (OSP), a subcommittee of the University Committee on Curriculum (OCOC), reviews all for-credit, off campus and international programs.

Coordinators supporting student-led international travel for a recognized student group or organization must have students review Student Handbook Appendix IX: Miscellaneous Policies, pages 122 to 127. This document is not for study abroad programs organized or led by USC faculty or staff.

Preparing for Departure

Step 1: Contact Strategic and Global Initiatives – Student Travel Abroad

  • After program approval, contact SGI at stabroad@usc.edu to schedule a meeting to set up access to the Student Travel Abroad portal.

Step 2: Student Travel Abroad Portal

  • Send the Roster of all students participating in the program to SGI at stabroad@usc.edu. Save the file as “TERMYEAR_PROGRAM NAME_COORDINATOR LAST NAME.” Departments should send one roster per program. With the Roster, SGI adds students to the Student Travel Abroad portal, where they are prompted to sign the required travel forms and releases, upload travel information, and access various travel resources.

Step 3: USC-sponsored Travel Health Insurance

  • SGI works directly with the Student Health Insurance Office to issue the required USC-sponsored travel health insurance. The Student Health Insurance Office provides Travel Certification letters for each student participating in the program to the Program Coordinator. Coordinators are then responsible for distributing the Travel Certification letters to each program participant.
  • A complete Travel Health Insurance packet is available for download and are also distributed to students via the USC Student Travel Abroad portal.

Step 4: Review Policies and Procedures (prior to departure)

Review the University’s general guideline for emergency response:

Students should always have the following information available. In the event of an emergency abroad, the first point of contact is International SOS, USC’s contracted health and safety emergency service provider for programs abroad. Please reference the USC Member ID when contacting International SOS:

T: 215-354-5000 | T: 215-942-8226
phlopsmed@internationalsos.com
USC Member ID: 11BSGC000010

Documents

The following items are signed and collected via the Student Travel Abroad portal. They are available here just for reference:

Additional Resources

For questions about student travel abroad planning, roster data points or any concerns, please contact Christine Jamoralin.

For questions about health insurance, please contact Valerie Hill.

For questions about contracts and agreements with institutions abroad, please contact Kana Sugita.