Planning Travel Abroad for USC Students
USC tracks all student travel, except personal. Department designated Program Coordinators (faculty/staff) act as liaisons between programs and Strategic and Global Initiatives, the Office of Insurance, and Campus Support & Intervention. All travel, including student-initiated travel abroad, are required to have a Program Coordinator. The University depends on Program Coordinators for their department’s data collection and crisis response.
The information and instructions provided here are for Program Coordinators planning or facilitating international trips to do so in a well-informed and safe manner, and to facilitate providing the required notice to the University about their travel for emergency purposes.
All international study abroad, exchange, internship, and short-term programs abroad (i.e. semester/academic year/maymester/summer/spring break programs) at USC, whether for credit or not, must be approved prior to advertisement and/or program launch.
The Off-Campus Studies Panel (OSP), a subcommittee of the University Committee on Curriculum (OCOC), reviews all for-credit, off campus and international programs.
PRIOR TO DEPARTURE
Step 1: Submit Roster (6 weeks in advance)
- Program Coordinators email the complete Study Abroad Roster via email at firstname.lastname@example.org are automatically routed to both the Office of Insurance and Strategic and Global Initiatives.
- Coordinators supporting student-led travel for a recognized student group or organization must have students review The Student Handbook, Section G.3. Student-led International Travel. This document is not for programs organized or led by USC faculty or staff.
Step 2: Obtain Student Signatures (prior to departure)
Each coordinator must collect and document all of the signed forms listed below from all students participating in their program.
- Know Before You Go Informed Consent Form Download
- Medical Treatment Authorization Download
- Travel Release 2019 Download
Step 3: Distribute Travel Insurance (prior to departure)
- The Office of Insurance will contact the Program coordinator when the insurance packets are ready, at which point the department may:
- Pick up packets for distribution; OR
- Arrange an in-person orientation with an Office of Insurance representative to provide information, answer questions, and distribute the packets.
- Please visit Study Abroad Travel Resources for information about insurance options.
- Recommend that student travelers receive a consultation from the Travel Clinic offered at the Engemann Student Health Center or Eric Cohen Student Health Center. Please visit the clinics for additional information.
Step 4: Review Destination Restrictions Policy and Study Abroad Emergency Response Plan (prior to departure)
Review the university’s general guideline for emergency response:
In the event of an emergency abroad, the first point of contact is International SOS, USC’s contracted health and safety emergency service provider for programs abroad:
USC Member ID: 11BSGC000010
215-354-5000 | 215-942-8226
For questions about study abroad planning, roster data points or any concerns, please contact Rocio Jensen at email@example.com.
For questions about health insurance, please contact Valerie Hill at firstname.lastname@example.org.
For questions about contracts and agreements with institutions abroad, please contact Kana Sugita at email@example.com.